San Francisco Accordion Club
BY-LAWS

By-Laws of the San Francisco Accordion Club

February 2010


Article I: Name

This organization shall be called the San Francisco Accordion Club

Article II: Purpose

The purpose of this club shall be to enhance, promote and stimulate an appreciation of the accordion within the membership and to the general public.

Article III: Membership

Qualifications:

Regular membership is open to any individual expressing interest in the accordion and accordion music. The only qualification for regular membership is the payment of annual dues as established by the Executive Board.

Honorary and Junior Members

a. Honorary Membership shall be extended to persons who the club feels have made a significant contribution to the accordion field. Honorary members are selected by a majority vote of the membership present at a given meeting.

b. Junior Membership shall be extended without charge, for one year, to student accordionists under 18 years of age who perform for the club.

Member Benefits and Duties

All members are entitled to receive the monthly newsletter. All members are entitled to vote on matters brought up for vote of the general membership.

Termination of Membership:

Members shall be terminated for reason(s) of non-payment of dues, resignation or by two-thirds vote of the Executive Board.

Membership Year:

The Membership Year shall be from October 1 through September 30.

Article IV: Fees, Dues and Assessments

Fiscal Year:

The Fiscal Year shall be from January 1 through December 31.

Fees:

Annual Dues and even fees, if any, shall be set by the Executive Board.

Article V: Meetings

General Meetings:

General meetings shall be held on a schedule established by the Executive Board. These meetings generally take place once a month, subject to modification if deemed appropriate by the Executive Board.

Executive Board Meetings:

Meetings of the Executive Board shall be scheduled and held on a regular basis. Special meetings may be called by the President when deemed necessary. A vote of the Executive Board on a specific matter may be obtained, if necessary, by a polling of the Board by the President or Secretary, without a meeting. The results of any such poll shall be confirmed and reflected in the minutes of the following executive board meeting.

Meeting Conduct:

Both Executive Board meetings and General meetings shall be conducted according to Robert's Rules of Order, Revised.

Article VI: Officers

Officers shall be President, Vice President, Secretary and Treasurer and shall serve a term of one year, maximum of four consecutive terms.

President:

It shall be the duty of the President to guide the members toward fulfillment of the general club goal; to become familiar with the "duties of the president officer of an assembly" found in Robert's Rules of Order; to preside over all meetings of the Executive Board using parliamentary procedure; to enforce the observance of the By-Laws.

Vice President:

The Vice President shall assist the President in any way the President may direct, and, in the absence of the President, shall preside and perform all acts incumbent on the President.

Secretary:

The Secretary shall keep a complete record of all proceedings of Executive Board meetings and of the Annual Election meetings (each September) and give notice of meetings and functions as required. The Secretary shall prepare, with the President, an Agenda for each executive Board meeting, including any items which have been previously unresolved and any future items for which discussion should be initiated. The Secretary shall maintain a list of club property.

Treasurer:

The Treasurer shall receive and disburse Club monies, as required, and keep an accurate account of all receipts and disbursements. He/She shall compile reports for the Executive Board and/or for the membership according to directions from the Executive Board.

Article VII: Executive Board (Officers and Directors)

Duties:

a) Meetings. The Executive Board shall meet at the call of the President.
b) Vacancies. Vacancies occurring between elections shall be filled promptly, appointed by the President and confirmed by the Executive Board.
c) Confirm Committees. Confirm all committees except the Nominating Committee.
d) Approve Expenses. Be empowered to approve necessary expenses of the club.
e) Make Recommendations. Pass on routine business and recommend any major changes in policies, procedures, or financial affairs for the consideration of the membership.
f) Chair Standing Committee. A Director-at-Large shall chair each standing committee, recruit its members and make regular committee reports to the Executive Board.
g) Responsibilities for particular duties may be delegated with Board approval.

Article VIII: Standing Committees

These shall be: Programs, Membership and Newsletter. Ad Hoc committees also may be appointed from time to time to carry out specific tasks not designated here.

Article IX: Directors-at-Large

There shall be four Directors-at-Large and they shall serve for a term of one year.

Article X: Nominations and Elections

Nominations: A Nominating Committee shall be appointed by the Executive Board no later than July of each year, consisting of five members, of whom three shall be from the membership-at-large and two shall be from the current Executive Board, one of whom shall be the Chair of the committee.
Presenting Nominations. The Nominating Committee shall present its recommendations at the August meeting for Officers and Directors- at-Large. Further nominations from the floor, if any, shall be accepted at the meeting. All nominations must have the consent of the potential nominees. Names of the nominees shall be published in the September newsletter.
Elections. The election shall be held at the September meeting of each year. A nominee receiving the majority of the votes of members present at the meeting shall be elected to office.

Article XI: Amendments to By-Laws

Proposals to amend the By-Laws by a club member may be presented in writing to any member of the Executive Board. A two- thirds vote of the members of the Executive Board shall be required for approval.

Article XII: Property

Any property acquired with San Francisco Accordion Club funds, and any property donated to the Club shall become property of the San Francisco Accordion Club. A complete list of all such properties shall be maintained by the Secretary, and a procedure for the loan of such property shall be established.

Article XIII:

Dissolution of the Organization

In the event of the dissolution of the Club, any assets shall be donated to a non-profit organization with the approval of the Executive Board.


*   *   *   *   *


 

 

© 1999- The San Francisco Accordion Club